Bed Allocations Clerk

Description

JOIN US IN MAKING EXCELLENT CARE PERSONAL! At Georgian Bay General Hospital (GBGH), our commitment to excellence sets us apart. We believe in making excellent care personal, and we're on a relentless journey to enhance the well-being of both our staff and patients. Are you ready to contribute to a healthcare legacy that makes a difference? We are on the lookout for individuals driven by purpose, eager to make a substantial impact on the lives of our patients, their families, and our dedicated staff. THE OPPORTUNITYAs the Bed Allocations Clerk, you will report directly to the Patient Flow Coordinator. Your responsibilities will include the placement and organization of current hospital admissions, including interfacility transfers and repatriations. Additionally, you will be involved with registering and transferring patients admitted to the hospital through the Emergency Department into the Meditech system. Tracking open and closed beds in the hospital and reporting this information to the Coordinator for bed meetings. You will be maintaining up-to-date patient records by processing order and entry requests from nursing units, including transfers between floors within different programs, is also part of the responsibilities. You will be involved with ensuring that ALC (alternate level of care) patients are admitted in Meditech Expanse and their records are up to date. Additionally, serving as the main registration contact for the GBGH @ Home program. KEY ACCOUNTABILITIES & RESPONSIBILITIES• Process admissions from the Emergency Department, as well as direct admissions from the community, repatriations, etc., as directed by Patient Flow, Team leaders or Hospital Coordinators. • Participate in daily bed round meetings with, clinical managers and team leaders.• Assign beds and communicate with floors and other organizations about bed placement requirements• Coordinate with IPAC to determine patient appropriateness of placement. • Assign Hospitalist to patients as appropriate, keeping the hospitalist workload balanced. • Organize and distribute admission paperwork to correct areas.• Repatriation lead: manage incoming repatriations from other facilities, answer calls, faxes, and emails regarding incoming and outgoing transfers to the hospital.• Keep Critical up to date daily and report to Coordinator any totals for bed meeting and/or director escalation. • MOH bed censes daily, updating online. • ALC patient registration, once receives approval from Coordinator/Director – maintain ALC census and ensure accuracy. Report to Coordinator if number census is not accurate, or over allowance noted.• Manage GBGH @ Home email for registration and discharges. Register/Discharge patients in Meditech. • Keep an up to date GBGH @ Home census, working with the Coordinator and PFNs. • Keep GBGH @ Home tracker up to date for government reporting responsibilities.• Answer telephone inquiries and monitor the GBGH @ Home email for incoming referrals. • Maintain daily census in Meditech bed board, using signed nursing unit census and informing Coordinator of any discrepancy.• Coordinate with other hospital departments (i.e. Environmental Services and Patient Transport) to ensure that patients are moved safely and efficiently.• Communicate with Team leaders to ensure bed needs are met• Ensure that appropriate documentation has been completed accurately for expired patients (Death Certificate).• Maintain Death Log and manage morgue key, according to department policy.• Knowledge and ability to implement computer downtime procedures, ensuring manual inpatient lists are continually updated. • Assist with improvement initiatives as required.

Job Requirements:

QUALIFICATIONS & EXPERIENCEThe ideal candidate will possess the following key competencies, record of experience and academic preparation:• College Diploma in Medical Administration or Equivalent• Active member of Ontario Hospital Admitting Registration Association• Two years experience in a similar capacity• HIM Professional via CHIMA (Canadian Health Information Management Association) preferred• Excellent communication skills to relate to a variety of different personalities• Demonstrates excellent customer service skills• Demonstrates good problem-solving skills• Able to organize own time and perform duties under minimal supervision• Facilitation skills and work effectively as a team member• A comprehensive understanding and demonstrated computer skills• Demonstrated ability to work independently, be self-directed and manage competing priorities.• Demonstrated strong communication and interpersonal skills, with the ability to work collaboratively with physicians, inter-professional team members, and other stakeholders • Embraces a philosophy of person-centered care while being committed to GBGH’s Values and Purpose Statement • Ability to adapt to change in a fast-paced working environment • French verbal and written communication skills are considered an asset in this position HEALTH, SAFETY & WELLNESSJoin us in a culture where your well-being is a top priority. Health and safety are of utmost importance at GBGH. We're dedicated to providing a safe workplace and encourage active participation from all team members. BENEFITS & PERKSWhen you choose to be a part of GBGH, you're choosing a workplace that prioritizes your growth and well-being. We invest in your professional development, fostering an environment that values continuous learning and growth, ensuring your career thrives.• Hourly rate of pay $27.22 - $27.75, plus a generous vacation allotment (in accordance with the CUPE Collective Agreement)• There will be a comprehensive and competitive benefit plan, including but not limited to extended health and dental coverage, life, paid sick days, short-term and long-term disability income protection plans• Healthcare of Ontario Pension Plan (HOOPP), one of Canada’s largest defined benefit pension plans• Education Fund Opportunities, Career Development and Education Sessions • Access to Employee and Family Assistance Program • The successful applicant will be compensated for their time in the interview (1 hour) THE HOSPITALDiscover a rewarding career at GBGH, a dynamic 113-bed facility nestled in the heart of Midland, Ontario. Our dedicated team serves a diverse catchment area, including Midland, Penetanguishene, Township of Tiny, Township of Tay, Christian Island, Georgian Bay Township, and Springwater Township. With a population base of 55,000, surging to over 150,000 during the peak season, GBGH stands as a healthcare cornerstone for our vibrant community. With an annual budget of approximately $80 million, a robust staff of 800 professionals, and a network of over 100 active professional staff alongside 70 regional affiliates and consulting physicians, GBGH is a vital healthcare hub. Our services span acute care, rehabilitation, complex continuing care, and Level 3 intensive care unit, with exciting plans on the horizon. We are in the early stages of expanding our capabilities, including a 2,500 sq ft expansion to our diagnostic imaging department to add MRI services for our community, a 50,000 sq ft expansion off our emergency department to offer 24 inpatient mental health beds and planning for a new state-of-the-art hospital facility. Explore the latest developments and initiatives at GBGH by visiting our website: gbgh.on.ca. HOW TO APPLYIf you're ready to embark on a remarkable career journey with GBGH, apply now. Join us in making excellent care personal and be part of a team that is shaping the future of healthcare in our community. Please submit your application through GBGH Career Opportunities page, by March 25, 2024, at 0900hrs EST. Refer to Posting Number 24-050. We thank all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted. Selection will be based on the skill, ability, experience, and qualifications. The Hospital reserves the right to conduct a formal interview or other applicable testing where required. GBGH is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please advise the Human Resources Department. We encourage all qualified individuals to apply including visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2s+ persons, and anyone else who will contribute to a diverse workplace.

Get job alerts by email. Sign up now! Join Our Talent Network! Job Snapshot Employee Type Full-Time Location Midland, Ontario (Onsite) Job Type Admin - Clerical, Health Care Experience Not Specified Date Posted 03/14/2024 Job ID 2536/1887/9115